Google Drive Integrations

Tasks Tool

How to Add the Task Tool in the Tools Bar?

1. Click the Plus Sign icon in the tools bar.
2. Go to Tools section.
3. Select the Task tools.
4. Press the Add Selected button.

How to Create a Group in Tasks Tools?

1. Click the Create Group button.
2. Fill out the Group Name field.
3. Fill out the Group Description field (optional).
4. Select your desired Group Color.
5. Click the Create Group button.

Note: Group name is required when creating a Group Task.

How to Delete a Group in Tasks Tools?

1. Make sure there are no Tasks in the Group.
2. Hover on the group you want to delete.
3. Click on the Bin icon and click Delete to delete the group.

How to Create a Task in Task Tools?

1. Select your desired Group.
2. Click the Add Task button.
3. Fill out Task Name field.
4. Choose your desired date.
5. Add a sample link by clicking on the Link icon 🔗 (optional).
6. Add a sample Note (optional).
7. Add Attachments (optional).
8. Click the Plus button + to add Assignee

8.1 Hover your mouse to the participants name if you want to add Additional Assigne’s

8.2 Hover your mouse to the participants name and click Close Button ⊗ to Delete Assigne’s

9. Click Create Task button

How to Edit Tasks?

1. Click the Pencil 🖉 icon of the task you want to edit
2. In editing a task, you can edit Assignes, Task Name, Due Date, Reminder, Notes,
3. Click Update Task button

How to Complete (Done) a Task?

1. Put a Check in the checkbox of the specific task you completed (Done)

How to Set a Task back to To Do?

1. Uncheck the checkbox of the specific task you want to set as To Do

How to Filter the Tasks?

1. Click the Filter List icon
2. Click the Assignees field
3. Select Assignees to be filtered
4. Click the Selecting due date field to choose a date
   4.1 You can also turn on the Date Range button to choose between to dates
   4.2 Fill out the From and To field to choose between two dates

Notes tools

How to Add the Note Tool in Tools Bar?

1. Click the Plus Sign + icon in the tools bar
2. Go to Tools section
3. Select the Note tools
4. Press the Add Selected button

How to Create Notes?

1. Click the Note Tools in the Tools bar
2. Click the New Note button
3. Select either Public or Private note
4. Press Create Note button

How to Edit a Note?

1. Click the desired Notes to Edit
2. In editing a note, you can edit the contents,Add or Remove Link, and Copy and Paste words or sentences. The Notes will be updated upon what changes are made.

How to Rename Notes?

1. Click the desired Notes to Rename
2. On the note, click the New Note and type in your desired name

How to Remove Notes?

1. Click the Notes you want to delete
2. Click the three dots ፧ icon inside the note
3. Click Remove Notes

How to Add Links to a Note?

1. Click the Notes you want to add a links
2. Type the URL or any words on the notes
3. Highlight that word
4. Click the Link 🔗 icon inside the note
5. Input URL in the Enter link field and hit the Save 

How to Remove Links to a Note?

1. Click the Notes you want to Remove a links
2. Click the word that has link in the Notes
3. Click Remove button

How to Edit a Links to a Note?

1. Click the Notes you want to Edit a links
2. Click the word that has link in the Notes
3. Click Edit button
4. Input your new URL and hit Save

How to Convert a Public Note to a Private Note?

1. Converting Public Note to Private Note is currently not supported.

How to Convert a Private Note to a Public Note?

First method:

1. Go to Note integrations and select a note.
2. Click More Option and select Mark as public.`

Second method:

1. Click on the floating menu and select Notes.
2. Click More Option on the private note and choose Mark as public to make the note public.

Note: If the file is private, click Make Public to continue presenting the file to other users.

Transcription tools

How to Delete Transcribed Meeting in Transcription?

1. Select a Transcription you want to delete.
2. Click More Option and select Remove.
3. Confirm by clicking the Remove button to delete  transcription.

How to Download Transcribed Meeting in Transcription ?

1. Select a Transcription you want to download
2. Click more option and select Download

How to Download Transcribed Meeting in Transcription ?

1. Select a Transcription you want to download
2. Click the Show Highlights only button. 
3. Click the download button.

ClickUp Integration

How to be able to Manage Tasks in ClickUp integration?

1. On clickup integration, click Start Hosting button to be the host to be able to manage tasks.

How to be the host in ClickUp integration? (2 ways on how to do it)

1. First method: On clickup integration, click Start Hosting button to be the host.
2. Second Method: Click Be the Host and ask the current host to click the bell icon and select  Accept to transfer hosting access.

Slack

How to Invite Users to Grapl using Slack integration?

1. Right click on a user name and click Invite to send an invitation to join Grapl.

How to Send a File in Slack integration?

1. Attaching files in Slack integration is currently not supported.

Links

How to Edit Title and Description of a Link in Links integration?

1. Click Pen icon to and type preferred title and description of link.
2. Click Save to apply changes.

Dropbox Integration

How to Present a File in Dropbox Integration to Other Users? (2 ways on how to do it)

First method:

1. Right click a file and select Present to present the file to other users.

Second method:

2. Select a file and click Share.

3. Click Present Now to present the file to other users.

How to Upload a File in Dropbox Integration?

1. Click ↥ Upload and select file to upload then click Open to upload files to Dropbox.

Files tool

How to Add the Task Tool in Tools Bar?

1. Click the Plus Sign   icon in the tools bar.
2. Go to Tools section.
3. Select the File tools.
4. Press the Add Selected  button.

How to upload a file?

1. Click “Upload Files”
2. Double click a file

How to bulk upload a file?

1. Click “Upload File”
2. Select multiple files on file explorer and click open

How to create a new folder?

1. Click “New Folder”
2. Type folder name
3. Click “Create”

How to create a new folder while moving a file?

1. Highlight a file and click “Move”
2. Create a new folder in “Move” window
3. Select new created folder and click “Move” button

How to move files in a folder?

1. Highlight a file
2. Click “Move”
3. Select a folder to move the file into
4. Click “Move”

How to delete file/s?

1. Select a file and click “Delete”
2. Click “Confirm”

How to bulk delete a file?

1. Go to files tool
2. Select multiple files
3. Click ‘Delete’ button
4. Click ‘Confirm’’

How to save google links in Files Tools?

1. Click “Add Integrations”
2. Select Files Tool
3. Click “Add Selected” button

How to edit google links?

1. Click google files
2. Click “Edit”
3. Edit link title and description
4. Click “Save”

How to delete google links?

1. Click google files
2. Click “Delete” button
3. Click “Delete”

How to open saved google links?

1. Click google files

How to open an image file with Whiteboard?

1. Right click an image file
2. Click “Open with Whiteboard”

How to open a pdf file with Whiteboard?

1. Right click a PDF file
2. Click “Open with Whiteboard”

How to download a file?

1. Right click a file
2. Click “Download File”

How to present a file in Files Tools to other users?

a. First Method

1. Right click on a file you want to present
2. Click “Present File”

b. Second Method

1. Select a file and click Share.
2. Click Present Now to present the file to other users.

How to stop presenting a file?

1. You are currently presenting a file
2. Click “Stop Presentation”

How to view a presentation?

1. Other user is presenting
2. Click “View Presentation”

How to stop viewing a presentation?

1. Other user is presenting
2. Click “Stop Viewing”
3. Click “Yes”

How to rename a folder?

1. Right click a folder
2. Click “Rename Folder”
3. Type preferred name
4. Click “Save”

How to rename a file?

1. Right click a folder
2. Click “Rename Folder”
3. Type preferred name
4. Click “Save”

How to search a file?

1. Click search bar
2. Type file name

How to filter Image, Media, Documents, PDF, ZIP Files, and Google Files?

1. Click the specific file type you want to filter in the Quick Access section. You can select Google Files, PDF, Images, Documents, Media, and ZIP Files in the Quick Access section.

How to change the view of the files?

1. Click view layout button to change view

Chat Tools

How to Open the Chats Tool?

1. Click Show tools
2. Click Chat button

How to Mention All Users?

1. Type @ in the text field
2. Click All
3. Click send button

How to Mention a Specific User?

1. Type @ in the text field
2. Click the name of the user you want to mention
3. Click send button

How to Send a Private Message?

1. Click Chat Users beside x button
2. Click the name of the user you want to message
3. Click Send Message button

How to Send a File in Chat?

1. Click  Attach button  
2. Select file you want to send
3. Click Send Message button

This User is No Longer Connected to this Conversation?

1. The User might have been removed from the room by the room owner OR
2. The User left the room

Youtube

How to Link New Youtube Video in Youtube Integration?

1. Click the  Link icon on the upper right corner of Youtube Integration.
2. Type in youtube video link and click Integration Video to link video.

Youtube

How to Link New Youtube Video in Youtube Integration?

1. Click the  Link icon on the upper right corner of Youtube integration.
2. Type in youtube video link and click Integration Video to link video.

Twitch

How to Link New Twitch Video in Twitch Integration?

1. Click the  Link icon on the upper right corner of Twitch Integration.
2. Type in twitch video link and click Integration Video to link video.